The years of the pandemic made remote working the new normal. Even today, when the pandemic is behind us, millions of employees work from home or any other location. As the era of 100% remote work concludes, we navigate the transition towards hybrid or in-person work arrangements.
A partial transition back to the office has begun and will soon become the norm. This part on-site, part remote working practice has given birth to the concept of hybrid workforces. A key challenge this concept presents is that of employee transport management.
Employers who wish to provide their remote or hybrid employees transportation are in a fix about:
- – How to schedule and manage pickups, thus lending transportation flexibility?
- – How to improve employee safety, especially female security, if working late?
- – How to optimize the entire employee transportation for remote employees?
Safe to say, they will have to adapt to new transportation management strategies that involve technology for their remote workforce. Legacy systems where companies outsourced employee transportation to a single vendor for daily commutes from fixed locations and fixed timings will no longer work. And technology will have a substantial role to play in all of this.
Effective Employee Transport Management Strategies for Remote Workforces
- Improve Communication for Flexible Transportation
Communication between key stakeholders, like, employees, drivers, safety personnel, and administrators, is critical for effective employee transport management.
Picture a scenario where your remote employee wants to get to the office in the middle of the day for a team meeting. An old transport system cannot accommodate this because it has set times and places for picking up and dropping off. Also, there would be no way for employees to connect with drivers to request ad-hoc pickups and drops.
As a result, productivity will be hampered. The employees would lose motivation to transition back to the office, even partially, as it would be too much of a hassle to catch the company car or shuttle.
Now, what if there was a way for employees to virtually spot company cabs or shuttles parked or driving at locations near their houses? We are essentially talking about using an Uber-like interface, but for employees, who can book office transport whenever they wish to come to the office.
This interface is part of a digital employee transport management tool, which offers features like real-time tracking and automated scheduling. This tool is all you need to make this strategy a success. With a digital employee transport management solution, employees can book rides whenever they need to go to the office.
Even managers or team leaders can reserve shuttles for their team members ahead of the work week. This solution establishes clear communication channels between all stakeholders and ensures that remote employee transportation takes place seamlessly.
- Focus on Employee Safety and Reliability
A critical element of effective hybrid/remote employee transport management is the safety and reliability of vehicles and drivers. When your employees know they can safely commute to work, you will find they want to come to the office more often. This will only boost collaboration and teamwork, which will ultimately benefit your business.
To assure employee safety, especially women’s security, employers must create safety compliance parameters and ensure implementation. The most effective way to do this is by introducing technology.
Digital employee transport management software carries an array of safety measures that ensure higher vehicle visibility and incident management. How? The virtual dashboard on this tool can provide real-time updates on each vehicle’s whereabouts, stoppages, and overspeeding.
Thanks to this solution, your transport manager has a 360-degree view of the entire remote workforce transportation taking place every minute of every day. An employee transport management mobile app also features different SOS buttons for all riders.
Furthermore, transport vendors or your in-house transportation managers can update the driver and vehicle details on the mobile app. This way, everyone can see if the vehicles are licensed and whether the drivers have valid licenses.
- Use Technology to Optimize Transportation
Sure, it is great to provide flexible and safe employee transportation, which is well-managed by your transport managers. Such practices will only boost employee productivity and might even attract and retain top talent within your company.
But, all of this becomes a burden for companies if it results in any cost savings. Therefore, employers must optimize their employee transportation practices. Again, this can easily be done by utilizing technology.
A robust employee transport management tool can provide optimized route planning and scheduling by automating it. It uses state-of-the-art algorithms to maximize vehicle utilization. So, bid adieu to cars and shuttles running under capacity simply because you did not have the means to optimize pickups.
In a nutshell, an employee transport management solution leads to better resource utilization. By infusing technology, you can optimally implement carpooling, back-to-back picks and drops, and much more.
All these interventions ultimately help you reduce fuel costs, pay different rates for peak and off-peak hours, allow back-to-back picks and drops, and much more, thus making employee transport management more cost-effective.
Conclusion
As you can see, employee transport management technology can improve the most critical aspects of transportation for remote employees. From optimizing costs to addressing the uncertainty attached to remote employee commutes to ensuring constant monitoring for enhanced security, it makes every strategy a success.
Want to invest in a worthy employee transport management tool? Rely on MoveInSync – your one-stop solution for powering intelligent and seamless remote workforce commutes. With our digital solution, you can quickly implement the three key strategies essential for effective employee transport management for remote workers.
To experience firsthand the capabilities of our solutions, we recommend scheduling a formal demo today.
